Use a professional format with your name, title, organization, contact information, date, and recipient details
Address the letter to a specific person if possible
State your relationship to the candidate and how long you have known them
Clearly identify the purpose of the letter in the opening sentence
Describe the candidate’s key strengths and qualifications
Include specific examples of achievements, skills, and contributions
Highlight relevant traits such as work ethic, leadership, reliability, and communication
Compare the candidate favorably to others when appropriate
Match the letter to the role, program, or opportunity the candidate is applying for
Keep the tone positive, sincere, and professional
Be honest and only recommend someone you can genuinely support
Keep the letter concise and focused
End with a strong endorsement of the candidate
Offer to provide additional information if needed
Sign the letter with your name and title