Be honest and clear
Do it in person if possible
Choose a private, calm setting
Speak gently and respectfully
Use “I” statements
Avoid blaming or criticizing
Be direct instead of vague
Keep the conversation short
Acknowledge their feelings
Show appreciation for the relationship
Do not give false hope
Set clear boundaries
Avoid mixed signals afterward
Give them space if they need it
Be prepared for emotions
Do not argue about the decision
Stay firm and compassionate
Follow up only if appropriate