Wait an appropriate amount of time before following up
Keep the message short and polite
Reference the original email briefly
State the purpose of your follow-up clearly
Reiterate the key request or question
Offer any needed additional information
Include a clear call to action
Use a professional subject line
Avoid sounding pushy or impatient
Thank the recipient for their time
Proofread before sending
Send the follow-up to the correct recipient
Keep track of previous follow-ups
Adjust your tone based on the situation
Close with a polite sign-off