Be clear about the specific behavior or issue
Focus on actions, not the person
Give feedback as soon as appropriate
Use a calm and respectful tone
Be honest and direct
Mention the impact of the behavior
Include examples when helpful
Balance criticism with positive observations when appropriate
Suggest a better approach or solution
Invite the other person to respond
Listen without interrupting
Keep the feedback relevant and concise
Choose a private setting for sensitive feedback
Follow up later if needed