Prepare a minutes template before the meeting
Record the meeting title, date, time, and location
Note the names of attendees and absentees
Record the name of the meeting chair and minute taker
Write down the main purpose of the meeting
Capture key discussion points, not every word spoken
Record decisions made during the meeting
Note action items, owners, and deadlines
Mark motions, proposals, and votes if applicable
Record any unresolved issues or follow-up topics
Keep the notes clear, concise, and objective
Use consistent formatting and plain language
Review the minutes for accuracy after the meeting
Distribute the minutes promptly to participants
Archive the final approved minutes for future reference