Use a clear, specific subject line
Start with a professional greeting
Address the recipient by name when possible
Keep the message concise and focused
State the purpose of the email early
Use polite and professional language
Organize ideas into short paragraphs
Use proper grammar, spelling, and punctuation
Avoid slang, jargon, and overly casual wording
Be respectful and courteous
Include only relevant details
Make requests clearly and directly
Use a professional tone throughout
End with a courteous closing
Include your full name and contact information
Proofread before sending
Check recipient names and email addresses carefully
Use CC and BCC appropriately
Reply promptly when needed
Avoid all caps, excessive punctuation, and emojis
Attach files only when necessary and mention them in the email