Address the application to the Public Information Officer (PIO) of the concerned public authority
Write your full name
Write your complete postal address
Mention your contact number and email ID, if available
State that the application is being filed under the Right to Information Act, 2005
Clearly mention the information you want
Keep each point of information separate and specific
Ask for copies of documents, records, orders, letters, reports, or file notings if needed
Mention the relevant department, office, period, or subject of the information
Avoid vague or broad questions
Use simple and direct language
If asking for certified copies, mention it clearly
If you want inspection of records, state that specifically
If applicable, mention whether the information is required in electronic form or hard copy
State the application fee details as per the applicable rules
Sign and date the application
Keep a copy of the application and fee receipt for your records
Submit the application by post, online portal, or in person as applicable
Mention the preferred mode of receiving the information
If needed, request that the reply be sent to your postal address or email ID
Limit the request to information that exists in official records