Identify the deadline and submission method (email, portal, mail).
Choose the right recommender (someone who knows your work and can provide specific examples).
Request the recommendation in writing (email or form) and include key details.
Address the recommender by name and use a clear subject line (e.g., “Recommendation Request for [Program/Job]”).
Briefly remind them who you are and how you know each other.
Specify what you’re applying for (program, role, company, position, scholarship).
Share the due date and any time requirements (earliest/latest submission time).
Provide the link or instructions for submission (portal link, email address, formatting rules).
Attach or paste your materials:
Resume/CV
Draft of your statement of purpose/cover letter (if applicable)
Job description or program requirements
Unofficial transcript (if relevant)
Writing samples or portfolio (if relevant)
Include bullet points of achievements and projects you want them to highlight.
Suggest specific skills or qualities to emphasize (e.g., research, leadership, writing, teamwork).
Provide 2–5 reminders of relevant work (courses taken, projects completed, outcomes, metrics, awards).
Mention any constraints (word limit, required prompts, character limits).
Offer to schedule a quick meeting or call if helpful.
Ask if they feel they can write a strong recommendation.
Confirm you will send everything they need (and note what you’re attaching).
Thank them for considering your request.
Send the request early (at least 3–6 weeks ahead when possible).
Follow up politely if you haven’t heard back 5–10 business days after your initial request.
After they agree, send any missing materials promptly.
Send a reminder a few days before the due date.
Provide a final courtesy reminder on the day before or day of the deadline (if appropriate).
After submission, thank them again and confirm when you submitted the request (if you have confirmation).
Share outcomes when available (offer a quick update once you hear back).
Keep your tone professional and appreciative throughout.