Use a clear subject line (if applicable): “Resignation Letter”
Address the letter to your manager or supervisor
Include your full name
State your resignation clearly (e.g., “I am resigning from my position as [Job Title]”)
Provide your intended last working day (and follow your notice period)
Express appreciation for opportunities, support, and experience
Briefly mention a transition plan (e.g., willingness to help train a replacement or hand off duties)
Offer to assist with knowledge transfer and final tasks
Keep the tone professional and positive
Close with a formal closing (e.g., “Sincerely,” “Respectfully,”)
Sign your name
Include your typed name
Include your contact information (phone number and email)