Review the job description and identify the key requirements
Format your contact information at the top (name, phone, email, location, LinkedIn/portfolio if relevant)
Address the hiring manager or use a professional generic greeting
Open with a strong first paragraph stating the role you’re applying for and a brief value summary
Highlight 2–4 relevant accomplishments that match the job requirements
Use specific examples (results, metrics, scope, tools, and impact)
Emphasize skills that align with the posting (technical, leadership, communication, domain knowledge)
Show knowledge of the company by referencing a product, mission, or recent initiative
Explain why you’re a good fit for the role and what you’ll bring in the first months
Keep the tone professional, confident, and concise
Tailor each cover letter to the specific job (avoid generic wording)
Maintain consistent formatting and easy-to-scan structure
Close with a clear call to action (request an interview or next steps)
Thank the reader for their time and consideration
Use an appropriate sign-off (e.g., Sincerely, Best regards) followed by your name
Proofread for grammar, spelling, and clarity
Keep it to about one page
Save and submit in the requested format (PDF or DOCX) with a clear filename