Use a clear subject line that matches the purpose of the email
Choose a greeting that fits the relationship and formality
Start with a brief, relevant opening line
State the reason you’re writing in the first sentence or two
If applicable, reference prior contact or context
Ask or offer what you need or what you’re proposing
Keep the first paragraph concise
Use a polite closing line before the sign-off
Sign with your full name and any relevant title or contact info
Double-check spelling, names, and formatting before sending