Review the job description and identify the key requirements to address
Format your cover letter with your contact info, date, and the employer’s contact info (if available)
Use a clear subject line or greeting (e.g., “Dear Hiring Manager,” or the recruiter’s name)
Open with a strong first paragraph stating the role you’re applying for and why you’re a fit
Mention 1–2 relevant achievements that match the job’s priorities
Highlight your most relevant skills using specific examples (results, metrics, tools, scope)
Connect your experience to the company’s needs (show you understand the role)
Address any gaps or transitions briefly and positively, if applicable
Include a short paragraph demonstrating your motivation for the company or industry
Emphasize collaboration, communication, and problem-solving when relevant
Avoid repeating your resume; summarize and expand on the most relevant points
Keep the tone professional, confident, and concise
Use action verbs and quantify outcomes when possible (e.g., “reduced,” “increased,” “led,” “delivered”)
Reference the role title and keywords from the job posting naturally
Close with a call to action requesting an interview or next step
Thank the reader for their time and consideration
Sign off with a professional closing (e.g., “Sincerely,”) and your name
Proofread for spelling, grammar, and formatting consistency
Keep it to about one page (typically 3–5 paragraphs)
Tailor the letter for each application instead of using a generic template