Use a professional salutation
State your relationship to the student
Mention how long and in what capacity you have known the student
Clearly identify the student and the purpose of the recommendation
Highlight the student’s strongest academic qualities
Include specific examples of achievements, skills, or contributions
Describe the student’s character, work ethic, and reliability
Emphasize leadership, teamwork, or initiative if relevant
Compare the student favorably to peers when appropriate
Tailor the letter to the program, job, or opportunity
Keep the tone positive, sincere, and professional
Be specific rather than generic
Mention any relevant extracurricular or community involvement
End with a strong endorsement
Offer to provide additional information if needed
Include your contact information
Proofread for clarity, grammar, and accuracy