Start with your address (sender’s address) at the top right or left.
Add the date below the address.
Write the recipient’s name and address.
Add a greeting (e.g., Dear Mr./Ms./Dr. [Last Name],).
Write a clear opening sentence stating the purpose of the letter.
Use separate paragraphs for each main point.
Keep sentences clear and concise.
Include relevant details (dates, references, request/issue, and any supporting info).
Use a polite closing statement summarizing your request or message.
Add a closing phrase (e.g., Sincerely, Regards, Yours faithfully, Yours sincerely).
Leave space for your signature.
Type your full name below the signature.
Include any enclosures or attachments notation (e.g., Enclosures: [list]).
Proofread for spelling, grammar, and formatting before sending.