Start with your name, address, phone number, email, and the date
Include the employer’s name, title, company name, and company address
Use a clear subject line such as “Resignation Letter”
Address the letter to your manager or supervisor
State your intention to resign clearly
Mention your last working day
Keep the tone professional and polite
Thank the employer for the opportunity
Offer to help with the transition if appropriate
Avoid negative comments or criticism
Keep the letter brief and direct
Close with a professional sign-off
Sign your name if submitting a printed copy
Proofread the letter before sending
Submit the letter according to company policy