Review the job description and identify the role, key skills, and required experience
Add your contact information at the top (name, phone, email, city/state, optional LinkedIn/portfolio)
Address the letter to a specific person when possible (hiring manager or recruiter)
Write a strong opening line that states the role you’re applying for and where you found it
Mention 1–2 relevant achievements that match the job requirements
Highlight the most relevant skills using keywords from the posting
Provide brief evidence of impact (metrics, outcomes, results)
Explain why you’re a fit for the company (specific product, mission, team, or values)
Address any career gaps or job changes only if necessary and keep it concise
Include a short closing that expresses interest in an interview and your availability
Thank the reader for their time
Sign off professionally (e.g., “Sincerely,”) and include your name
Proofread for grammar, clarity, and accuracy
Keep the tone confident, professional, and tailored to the specific job
Match formatting to your resume (font, spacing, and length)
Save and submit the document in the requested format (PDF if not specified)