Prepare thoroughly before the meeting
Review performance issues, policies, and documentation
Confirm the decision with HR or legal guidance if needed
Choose a private, uninterrupted setting
Keep the conversation brief and direct
State the decision clearly at the start
Use respectful, neutral language
Avoid debating or overexplaining
Focus on the decision, not personal criticism
Express appreciation for their contributions where appropriate
Explain final pay, benefits, and next steps
Provide information about returning company property
Offer logistical support for the transition
Maintain confidentiality
Allow them to leave with dignity
Stay calm and professional
Do not argue or get defensive
Follow up in writing with key details
Treat the person consistently and fairly