Use a clear, professional subject line
Start with an appropriate greeting
Address the recipient by name when possible
State the purpose of the email early
Keep the message concise and focused
Use polite and professional language
Organize content into short paragraphs
Include only relevant details
Use proper grammar, spelling, and punctuation
Avoid slang, abbreviations, and casual tone
End with a clear call to action if needed
Close with a professional sign-off
Include your full name and contact information
Proofread before sending
Attach files only when necessary and mention them in the email