Be polite and direct
Use a friendly tone
Assume good intent
Keep the message short
Mention the original request briefly
State what you need clearly
Use “just a reminder” sparingly
Offer help if appropriate
Avoid sounding impatient
Choose the right timing
Acknowledge they may be busy
Use “please” and “thank you”
Focus on the task, not the person
Be specific about the deadline or next step
Follow up gently, not repeatedly
End on a courteous note