Start with your name, address, phone number, and email (top left)
Add the date
Add the recipient’s name, title, company name, and address (if applicable)
Use a clear subject line such as: “Resignation Letter”
Address the recipient (e.g., “Dear [Manager Name],”)
State that you are resigning from your position (e.g., “I am resigning from my role as [Job Title]”)
Include your last working day (e.g., “My last day of employment will be [Date]”)
Provide a brief reason if you want to (optional; keep it simple)
Express appreciation for the opportunity to work with the team (optional but recommended)
Offer to assist with the transition (e.g., training a replacement, documenting responsibilities)
Mention your willingness to return company property (optional)
Close professionally (e.g., “Sincerely,” or “Respectfully,”)
Sign your name
Print your name below your signature
Attach any requested documents (if applicable)