Start with a clear header: your name, phone number, email, and city/state (optional)
Address the hiring manager or use a generic greeting (e.g., “Hiring Manager”)
Write a strong opening paragraph stating the role you’re applying for and why you’re a fit
Mention the company by name and reference a specific detail (product, mission, recent news, or values)
Highlight 2–4 relevant achievements using brief, concrete examples
Match your experience to the job requirements using the same keywords from the job posting
Demonstrate impact with metrics when possible (e.g., “reduced costs by X%,” “increased sales by Y%”)
Include one short paragraph on your skills (technical and/or soft skills) tied to the role
Show relevant experience that proves you can do the job (projects, results, leadership, or domain knowledge)
Address any potential gaps briefly and positively (only if needed)
Close by reiterating interest and expressing readiness to interview
Thank the reader for their time and consideration
Provide a professional sign-off (e.g., “Sincerely” or “Best regards”) followed by your name
Keep it concise (typically 150–300 words)
Use a professional, confident tone and active verbs
Tailor each cover letter to the specific job posting
Proofread for spelling, grammar, and formatting consistency
Use standard business formatting with clear paragraph breaks
Avoid repeating your entire resume; focus on the most relevant points
Use a consistent tense (usually present for current roles, past for previous roles)