Use a clear, specific subject line
Start with an appropriate greeting
Address the recipient by name when possible
Keep the tone polite and professional
State the purpose of the email early
Be concise and focused
Use proper grammar, spelling, and punctuation
Organize the message into short paragraphs
Include only relevant details
Use a professional closing
Add your full name and contact information
Proofread before sending
Use a professional email address
Reply promptly when needed
Avoid slang, abbreviations, and excessive punctuation